Audio visual aids are essential if you want to keep your audience engaged. They are particularly important in countries like the UAE, which has a high percentage of non-native-English speakers.
There are countless options for audio-visual rental in Dubai. However, they alone cannot be relied upon to ensure easy communication. If you want your presentation to go off without a hitch, you’ll have to preside over its audio-visual development yourself.
In this article, we’ll be discussing the most important things to keep in mind while preparing audio-visual aids ahead of your next conference.
Consider Attendance
When you’re preparing the audio-visual portion of your presentation, give some thought to your expected conference attendance. A larger crowd requires a wider projection screen. If you’re expecting a particularly high number of attendees, it may even be necessary to arrange multiple screens throughout the room.
A large room with a big audience means a sound system is absolutely essential. In a smaller room with only a handful of attendees, however, amplification is not always necessary. If you use a microphone when it isn’t needed, reverberation may cause your voice to become distorted and difficult to understand.
Go Wireless
Wireless audio-visual equipment is always preferable (though admittedly not always a possibility). Wireless audio-visual equipment is much easier to set up than its wired alternatives. You also won’t have to worry about positioning yourself next to a plug socket. Furthermore, wireless equipment eradicates the risk of you tripping or falling during your presentation. This gives you the freedom to move around the stage while you speak, ensuring all portions of the room are engaged and recognized.
Don’t Overuse Slides
Slides are an important part of any audio-visual presentation. When used effectively, they will keep your audience engaged and entertained while simplifying the more complex points of your speech. However, it is possible to overuse them. If your presentation relies on slide after slide after slide, your audience will likely have trouble focusing. Moving from one slide to another at a rapid pace will not give your audience adequate time to digest the information you are sharing.
Come Prepared
Consider your presentation as a performance. Make sure you take some time to rehearse what you are going to say in the days leading up to it. More importantly, make time to rehearse what you are going to do. Go through each slide on your laptop and ensure you can alternate between them with minimal effort. Nothing will ruin the flow of your presentation like spending minutes blindly clicking around trying to get to the relevant slide.
Consider Professional Assistance
While it isn’t strictly necessary, if you’re preparing for a particularly important presentation, you should consider hiring a technician. A qualified audio-visual engineer will help you set up your projector, screen, and speakers in the most efficient manner possible. They will also be on standby to provide a speedy resolution should you encounter any technical issues during your presentation.